Table of Contents
Title
Copyright
Table of Contents
Preface
Acknowledgments
Chapter 1: The First Steps: Initial Planning & Budgeting
Determining Your Event Objectives
How Much Can You Spend?
Event Vision
Event Vision Q&A
Design Objectives of the Event Experience
Initial Planning
Visualization
Monitoring the Budget
Event Design Principles Checklist
Event Experience Design Objectives
Chapter 2: Organization and Timing
Critical Path
Function Sheets
Timing
Date Selection
Critical Path Checklist
Charting Your Critical Path
Chapter 3: Location, Location, Location
Site Selection
Location Requirements
Hotels and Convention Centers
Restaurants, Private Venues, Catering
Theaters
Tents
Gala Openings in New Venues
Contracts
Location Q&A
Move In Requirement Checklist
Event Suppliers’ Setup Logistics Checklist
Event Suppliers’ Teardown Checklist
Chapter 4: Transportation
By Air
By Land
Transportation Q&A
Transportation Checklist
Chapter 5: Guest Arrival
Guest Arrival Q&A
Fanfare
Fanfare Q&A
Registration: Guest Pass Security and Ticket Pickup
Registration Q&A
Guest Arrival Checklist
Chapter 6: Venue Requirements
Room Requirements
Room Requirements Q&A
Staging, Audiovisual, Lighting
Staging, Audiovisual, Lighting Q&A
Lighting-Specific Q&A
Venue and Event Supplier Checklist: Room, Venue and Supplier Requirements, and Contract Terms and Conditions
Chapter 7: Who’s It All For?
Know Your Guest Demographics
The Guest List
Invitations
Media
Media Q&A
Children at Your Event
E-vites, CD and DVD Invitations
Event Websites and Event RSVP Websites
Chapter 8: Food and Beverage
Examples of Texas Theme Parties with Different Energy
Food and Beverage Considerations
Menu Planning
Staffing
Charitable Donations
Chapter 9: Other Considerations
Entertainment
Entertainment Q&A
Photographers and Videographers
Photographer Q&A
Themes and Programs
Final Touches
Staff, Supplier and Entertainment Work Permits
Event Risk Assessment
Conclusion
It’s a Wrap!
Applause! Applause!
Your Next Event
Appendix A: Sample Cost Sheets
Appendix B: Sample Payment Schedules
Appendix C: Sample Function Sheets
Index
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
R
S
T
U
V
W
Y
Z
